group trip terms & conditions

Last Updated: December 16th, 2025

These Terms & Conditions (“Agreement”) apply to all clients (“Traveler”) who book or participate in any group trip organized by Rooted and Roaming (Tricebtrippin). By submitting a deposit or completing a booking form, the Traveler agrees to these terms in full.

1. Booking & Deposit

  • A non-refundable deposit is required to secure a spot on any group trip.

  • Deposits are non-refundable but can be moved to another trip, traveler, or date.

  • Your reservation is not considered confirmed until the deposit has been received and a confirmation email has been issued by the Company.

2. Payment Schedule

  • The remaining balance must be paid in accordance with the payment schedule provided at booking.

  • Failure to make payments by the stated deadlines may result in automatic cancellation of your reservation without refund.

  • Payment plans, if offered, are a courtesy and not guaranteed.

3. Cancellation & Refund Policy

3.1 Traveler Cancellations

If the Traveler chooses to cancel their participation in the trip:

  • Deposit is 100% non-refundable under all circumstances.

  • Refunds on other payments will follow this schedule:

Time Before Trip

Refund Amount

Penalty

90+ days Refund minus deposit

No penalty

60–89 days

50% refunded

50% penalty

31–59 days

25% refunded

75% penalty

0–30 days

No refund

100% penalty

The Company does not issue refunds for:

  • Missed flights

  • Personal emergencies

  • Illness or medical issues

  • Scheduling conflicts

  • Travel delays

  • Traveler deciding not to attend for any reason

Travel insurance is strongly recommended to protect against personal risk.

3.2 Company Cancellations

If the Company cancels the trip for reasons within its control, Travelers will receive a refund of payments made (excluding third-party costs already paid).
If the cancellation is due to events outside the Company's control—such as natural disasters, government restrictions, or safety concerns—the Company reserves the right to reschedule or issue future travel credit instead of refunds.

4. Travel Insurance

The Company strongly recommends that Travelers purchase comprehensive travel insurance, including coverage for trip cancellation, trip interruption, medical emergencies, and lost luggage.

Travelers who decline insurance assume full financial responsibility for any losses.

5. TrAvel Documents

Travelers are solely responsible for:

  • Valid passports

  • Required visas

  • Vaccination or testing requirements

  • Entry/exit regulations

The Company is not responsible for a Traveler being denied entry, removed from a country, or failing to meet documentation requirements.

6. Itinerary Changes

The Company reserves the right to:

  • Modify accommodations

  • Adjust activities

  • Change scheduling

  • Alter transportation

Changes may occur due to availability, weather, safety concerns, or factors outside the Company’s control.
No refunds will be issued due to itinerary adjustments that do not materially change the overall trip experience.

7. Assumption of Risk

Travelers acknowledge that travel—especially group travel—may involve inherent risks, including but not limited to:

  • Illness

  • Injury

  • Accidents

  • Theft

  • Delays

  • Unpredictable events

By booking, the Traveler voluntarily assumes all risks associated with participation.

8. Liability Release

To the fullest extent permitted by law, the Traveler agrees to release, indemnify, and hold harmless Tricebtrippin, its owners, employees, contractors, and partners from all claims, liabilities, damages, losses, injuries, or expenses arising from:

  • Participation in the group trip

  • Actions of any third-party vendors

  • Travel delays or disruptions

  • Illness, injury, or death

  • Loss or damage to personal property

  • Events outside the Company’s control

The Company is not liable for the acts or omissions of hotels, airlines, tour operators, transportation providers, or any third-party service providers.

9. Behavioral Expectations

The Company reserves the right to remove any Traveler from the trip without refund for behavior that:

  • Endangers the safety of others

  • Disrupts the group

  • Violates local laws

  • Causes damage to property

Any costs related to removal are the Traveler’s responsibility.

10. Media & Content Consent

By participating in the trip, the Traveler grants the Company permission to use photographs, videos, or other media taken during the trip for marketing and promotional purposes, unless the Traveler opts out in writing before the trip begins.

11. Acknowledgment

By paying a deposit or completing a booking form, the Traveler confirms that they:

  • Have read these Terms & Conditions

  • Understand them

  • Agree to be legally bound by them